Meet your compliance requirements
Are you paying rent to store paper, or are you wasting time searching through boxes of files with poorly scanned documents? If so, using a smart and flexible document capture and filing system will help your business to work more efficiently, meet compliance and legal requirements, and strengthen customer and staff relationships.
What are the benefits of ONGC Systems’ document capture & filing solution?
Let’s face it, no one likes to stand there scanning and filing documents. It occupies an employee for a considerable amount of time, and if not done correctly, it can take even longer to find the documents once they’ve been scanned. Here are some of the ways our solution can help you.
Time Saving
Flexible document capture and process automation mean that physical paper documents can be automatically captured through multifunctional printers or document scanners, and then processed, indexed and made completely text-searchable.
Improved Efficiency
Using structured and semi-structured document templates, customised to suit your business, you will be able to automatically extract the information you require and store the right document in the right folder with a few simple clicks.
Storage Savings
Physical space costs more than digital storage, and archiving your records for the required 5-7 years for compliance reasons, could potentially take up a whole room. Go paperless to gain more office space and avoid filling up countless boxes with paper documents.
Quality
It’s no use scanning a document if you can’t read it once it’s scanned. Using smart technology, an effective Document Capture and Filing System will optimise your documents while scanning, to auto rotate, crop, colour detect, enhance and perform text background clearing; ensuring your records are kept in high quality.
Share Records Easily
Sharing is caring, and flexibility is key. With integration into SharePoint and Office 365 environments, you will be able to share with others safely. You will also be able to save your documents in a format that will suit your needs. Supported formats include TIFF, Multi TIFF, JPG and PDF.
Prepare for Disasters
Business is about managing risk. Capturing your important documents electronically and storing them in a safe and secure location, such as SharePoint Online, will ensure that they will still be available to you while you recover, no matter the disaster.
ONGC Systems are here to work with you
With extensive experience and expertise in helping businesses to reduce their administrative overheads, ONGC Systems can help you determine specific technology needs. Based on this, we will recommend and implement a Document Capture and Filing Solution, enabling you to work more effectively and efficiently, well into the future.
