With more people working remotely than ever before, collaborative software has never been as important as it is today. Software like SharePoint allows users to access information from any location, ensuring that there are never any pointless delays in tasks and deadlines are met every time.
That said, there are a few tips and tricks that you need to keep in mind to reap the full benefits of SharePoint and other collaborative software.
Read on to find out how to use SharePoint for document management and complete tasks efficiently.
1. Create Different Libraries for Different Types of Content
If you’re a business trying to make it big, you’ve probably already started using IT solutions. Brisbane is now full of companies that are using tools like SharePoint to store and manage their company data, but many don’t reap the full benefits available. This is because many organisations have implemented SharePoint in the same fashion that they would normally manage a normal file and folder structure.
Creating different libraries for different types of content will not only reduce the amount of time it’ll take you to browse and search through files but doing so will also make things easier for your team. Additionally, following a standardised naming convention for both file and library names will have a positive impact on the usability and availability of the system. Different libraries aren’t always needed but used correctly can really take advantage of many of the features behind SharePoint.
2. Harness the Power of Meta Tags
You’ve probably come across countless articles and pages that state how meta tags are obsolete when it comes to search engine rankings, however, that isn’t quite the case when you’re using SharePoint. In fact, meta tags are highly recommended for sharing documents using the platform.
The reason for that is simple. If you use meta tags to categorise your documents and files instead of making separate folders for each project that you’re working on, you can make navigation very easy. What’s more, meta tags can also be used for efficient reporting and can prevent your files from getting lost in a plethora of folders and sub-folders.
3. Use Alerts
When multiple people have access to the same files, you’ll want to be sure that unnecessary changes are not being made. Fortunately, SharePoint alerts always allow you to stay in the loop.
With the help of SharePoint alerts, you’ll know when anyone is trying to make changes to your documents or, worse, delete them.
With managed IT support in Brisbane, you’ll be able to learn plenty of more tricks to use different software to improve the productivity and efficiency of your business. Head over to ONGC Systems today to get in touch with a SharePoint consultant in Brisbane and take your business to the next level.
