Video conferencing has helped many of our clients improve connectivity within their business and with their clients. There are an abundance of advantages of video conferencing, from costs to flexibility. If you are wondering what video conferencing can do for you, then we have all the information you need to know.
Benefits & Advantages Of Video Conferencing
Have you been sat on a conference call thinking ‘I wonder if they’re smiling or not’, or have you spent countless times running from one location to another? Well, it’s time you introduced video conferencing to your business. Video conferencing helps you to organise yourself and your business, helping you create a stress-free environment.
What Is Video Conferencing?
Video conferencing has been enhanced through technological advancements and allows a number of people to call and see one another at the same time. If your business runs worldwide, or you have clients scattered across the country, you and your team can individually set up a video conference. This is where every individual involved uses platforms such as Skype or Microsoft Teams to see, as well as hear, one another.
Gone are the days where the whole team has to gather around a small table and stare at the floor while you have a conference over the phone. Video conferences allow your team to be anywhere and join the conference, making it the perfect solution for showing and sharing presentations. Advanced video calling also allows you to switch screens, meaning that you can show your face and then switch to a graph, for example, or an important piece of data. This will, therefore, make the whole experience more engaging and personal, allowing your team to interconnect with one another.
Choose The Right Hardware
The hardware that you decide to use for your video conference can have a big impact on the experience and quality of the video. The speed in which the pixels are created and the ability to cancel out background noise and echo’s can make for a clear picture and clear sounding audio. There are a variety of different types of hardware that you can incorporate into your business, and some suit different types of businesses more than others. For this reason, it is important to do your research into what hardware will support your business. ONGC offer hosted phone systems as well as IT solution services that can help to enhance hardware in your business and ensures that your IT works for you. For advice on hardware solutions that can help your business, feel free to contact our specialist team today.
Depending on the size of the room that you wish to hold your video conferences, there are a number of different professional video conferencing hardware that can aid your experience. For example, if you have a smaller meeting room where you will be holding your video conferences, then you may want to use some of the following hardware:
- Logitech ConferenceCam Connect – helping you to connect via Bluetooth, it’s portable and easy to carry in a bag, allowing you to take your ConferenceCam on the go.
- HuddleCam HD 3X – the HuddleCam is an advanced video conferencing hardware that has 3x optical zoom and comes in an array of different colours. It’s simple yet advanced design allows you to plug into any room and play the camera.
- Microsoft LifeCam Studio for Business – giving you detail in your HD video, the Microsoft LifeCam brings you closer than ever to real life picture when using video conferences.
If you need help setting up and installing your video conference hardware, then the ONGC team are more than happy to help. Call us today for more information and advice on video conferencing hardware in small rooms. If you have a larger meeting room and would like to incorporate video conferencing then here are some of the best hardwares for you:
- Aver VB342 – giving you a better sound in larger rooms, the Aver VB342 has phenomenal video quality and excellent speakers with a microphone.
- Sennheiser TeamConnect Wireless – the TeamConnect Wireless is small portable wireless conference system that allows you to quickly set up a high quality communication device.
- Logitech SmartDock – this device is one of the best for video conferences as it allows you to access skype, of which is one of the easiest forms of software to improve connectivity.
Choosing The Right Software
Choosing the right software is down to the IT provider that you decide to work with. When you choose an IT plan that best suits your business, then your provider is able to cater to your needs and give the software that can help improve connectivity through video conferencing. ONGC has a wealth of knowledge and experience in providing systems that can aid businesses to connect and grow. We believe that your voice and communication is key within a business as it keeps your employees and even clients up to date with your work. When you choose ONGC to help create your IT plan, we can implement communication software to aid you in video communication.
ONGC has a range of services to enhance business collaboration, allowing you to organise meetings and conferences with teams and clients from any location. The most popular choice of software used by our clients is Microsoft teams, Skype for business and 3CX Video Conferencing. Our customisable features allow us to advise you in the best software for your business and cater to your every IT need. Take a look at our range of services to see just how much ONGC can help you and your business communication.
Benefits of Video Conferencing
As you can imagine, there are an abundance of benefits for using video conferencing within your company or even with clients. It has become a very common way to engage with one another, and it can really enhance how you and your team work to achieve your business objectives and goals. Here are just a few benefits of using video conferencing:
Reducing Travel Time
An area where many businesses lose out on essential working time is through travelling back and forth to see other teams within the business or to see clients. This time could be used wisely by selecting a date and time to video call a selection of people. Not only will this minimise downtime of your business, but it can also save you a lot of money. Karryon claims that Australian companies spend an average of $5,341.70 per traveller throughout any one year. Just think of what you can do with that money to improve your business, all of which could be saved through video conferencing.
Ensuring that you have the right hardware and software is all it takes to set up a video conference. ONGC can help you find the right IT solution for your business and can point you in the right direction through our managed IT services. Call the ONGC team today to set up a consultation with our specialist IT experts and start transforming into a technology-driven business.
Not Time Depenedent
Along with travel saving you time and money, it can also make your business more productive. Say you had two conferences over two days and they were both in different locations far from home, you will have to spend time travelling to one location, then to travel to the next and stay overnight. Not only will doing this waste precious time that could be spent doing work to aid the business, it also takes you away from your downtime with family after a hard days work. Using video conferencing eliminates all of the negative parts of travelling to improve business connectivity.
Furthermore, rushing from one meeting to another can be very stressful, not only because you can’t have a break, but it can also make you seem flustered and confused as you try to switch from one subject to another. Video conferencing means that you can ensure all of your important information is in front of you, and you can take some time to organise yourself before starting your next video call. Organisation is crucial in the workplace as it can help your team work at its best and the business to thrive.
Connecting Through The Mobile
Today’s society spends most of its time checking phones for messages and important news through social media. In fact, the 10 Daily claims that on average, we check our phones around 130 times a day. So why not put this time to use? As discussed previously, video conferencing can be accessed anywhere at any time, and that even means through a phone. Cloud phone systems allow you to connect with a variety of different people within the business and enhances connectivity. Workers are able to join video conferences through their phone, which makes it easier for team members that are travelling on the train or are unable to make it to the office.
Humanise Your Conversation
Engagement in conversation is vital when trying to discuss business endeavours. However, when you are talking to just a voice through a work phone, you can quickly get distracted. Furthermore, facial expressions can sometimes speak more than words, being unable to see these expressions can make it hard to gauge moods, first impressions and more. Video conferences humanise your interactions over the phone, helping you to use body language to get your point across and making the experience more engaging.
Work/Life Balance
Through cloud-based systems, you are able to give your employees a balanced work-life as they are able to take conferences on the go and at home. This will allow your employees to connect with people around the country while in the comfort of their own home. Spending time with family and winding down in the evenings is important to maintain productivity within your business. Not only this, but it also means that your employees are able to save money commuting to and from work as well as on childcare. For example, if your employer has a young family that needs to be looked after during the holidays, they don’t have to pay for childcare as they can work at home using video conferencing to remain connected to the office. Don’t forget to make sure your home office is clean so you have a professional space displayed during your conference calls.
IT Solutions That Help You
There are a variety of different ways in which you can enhance communication within your business, and video conferencing is one. Through video conferencing, you are able to connect with your employees and clients from any location and at any time; this means no more rushing to the train or panicking that you won’t get somewhere on time. To improve your connectivity and provide your staff with options that can help them create a healthy work/life balance, call the ONGC team today.